Event admin made easy for schools
Parents book their own times online, staff see a clear timetable, and every event your school runs across the year lives in the one place. Trusted by hundreds of schools and over 3 million successful bookings since 2013.
How it works
Set up your event in minutes
Pick your event type, set the dates and staff, and share a short code with your families. Everything from booking rules to break times is configurable in the same setup, without needing a workshop or a manual.
Families book themselves
Parents and caregivers visit your event portal and pick the times that work for them. Confirmations and reminders arrive automatically, so the people who sign up actually show up.
Run the day confidently
Staff timetables sync to calendars, printable schedules are ready in one click, and a live event-control view shows you who is in session, who is free, and who has just walked in the door.
Parent-Teacher Conferencing
Parents book their own appointments online in just a few clicks. They choose times that work for them, add notes for you to review beforehand, and get instant confirmation.
You see all your bookings in real-time, with parent contact details and a printable timetable. Automatic reminders go out before the event, so parents actually show up on time.
Since 2013, over 3 million bookings have been scheduled using Schoolea.
Uniform Fittings
No more overwhelming rush hours at the uniform shop. Parents book their fitting time in advance, so you know exactly when to expect them and can plan your staffing accordingly.
Spread out demand, reduce wait times, and give families a better experience. Collect sizing information in advance so you're ready when they arrive.
Tours and Visits
Give prospective families a professional, organized experience from their very first interaction. Parents book tour times online, you gather information about their interests beforehand, and every family gets personalized attention.
Run group tours for open houses or private tours for VIP visits. Track attendance and follow up with the right families at the right time.
Enrollment Events
Turn enrollment day from chaotic to calm with scheduled appointments. Families book their time online, upload required documents beforehand, and arrive knowing exactly when they're expected.
No more long queues, missing paperwork, or overwhelmed office staff. Collect birth certificates, immunization records, and other documents in advance. When families arrive, you're ready to welcome them, not chase down missing forms.
Student-Led Conferences
Put students at the centre of the conversation. Student-led conferences give students the opportunity to present their own learning and progress to their teachers and caregivers in a structured, scheduled session.
Parents book times online just like a regular parent-teacher conference, but now the student is prepared and in the room. Every session is linked to a student, so there's no confusion about who is meeting with whom.
What sold us in the end was that families only had to learn one place to go for everything we ran. The change in how parents responded to event invitations was noticeable within a term, and we have not gone back to thinking about it since.
Included with every Schoolea event
Email Reminders
Automatic confirmation and reminder emails go out to parents and staff the moment a booking is made, the day before the event, and on the morning of the event itself. The people who signed up actually show up, and they know exactly what to bring.
Fewer no-shows on the dayTimetables
Every staff member has a clear timetable that is ready to print, sync to their calendar, or pull up on their phone. Times, attendee names, notes, and meeting links are all on one screen, so nobody spends the night asking "who's next?".
Printable, syncable, mobile-readyCustomizable Forms
Custom registration, booking, and feedback forms collect exactly the information you need, whether that's dietary requirements, document uploads, or free-text reflections. Responses appear alongside the booking so staff never have to hunt for them.
Questions, uploads, and conditional logicStaff Access
Every staff member has their own login with access scoped to their role. Teachers see their own bookings. Event managers run the event. Finance managers see the billing. Admins run the whole account. Nobody sees more than they need to.
Roles, permissions, and audit logsReporting
Export attendance, booking lists, name tags, room signage, and event posters in one click. Every event has printable assets ready to hand to the team that is running it.
Name tags, posters, and attendance listsVideo Meetings
Online conferences run inside your event portal, so parents click their booking link and join a face-to-face meeting straight away without anything to download or any extra account to set up. Staff manage the conversation from the same timetable they use for in-person bookings, with the call window appearing alongside the schedule for the day.
No downloads, no third-party accountsStatistics
Live dashboards show booking pace, utilisation, no-show rates, and feedback responses. At the end of the year, every event rolls up into a single insights report that pulls attendance, feedback trends, and growth across the whole calendar into one place, ready to hand to the board, PTA, or leadership team. Decisions for next year's event are made from the data, not the gut feel.
Utilisation, pace, and feedback all in one view